How to work from home like a Pro

We are dealing with difficult times right now. About 20% of entire the Earth’s population is stuck-at-home due to these rough times. Only a lucky few are able to work-from-home. Rest are either being laid off or are put on unpaid leave for months.

Working from home is the only option left to safely work. Hundreds of people are left working from home for the first time, most of which are unsure how to do that. Numerous people associate remote work with leisure sleepy days including lounging around in pyjamas.

Although working from home offers flexibility, it’s still is an actual job that requires complete attention. Additionally, transitioning from an office work culture can be hard. Especially on your productivity and social life. However, take off your training wheels and read our advice on how to work-from-home effectively.

Set a Daily Routine

Routine is nothing but a sequence of habits, which helps us in productively power through the day. The Power of Habit, explains the importance of building a habit and keeping it.

Unlike the office,  when working from home, there is no boss to watch over your shoulders. Thus, it’s very easy to fall in the rabbit hole of procrastination and waste time on social media.Things can add up pretty fast if you’re not vigilant about your day-to-day activities.

Therefore, it’s essential to have a daily routine, to maximize productivity by avoiding all the common pitfalls.

1. Set the right mindset early on in the day. Start the day early, shower as if you’re leaving for work, dress up, and log into work.
2. It is VERY essential to have a to-do list for the day. Block calendar for uninterrupted work time, including log-off time, keeping your team informed. Don’t forget to take breaks and not overwork.
3. Set clear boundaries between work and family time, leaving plenty of time for maybe reading a book, playing with your kid or pet before you go to bed.
4. Having the flexibility, you have the freedom to set your work hours when you feel most productive. Sticking to a specific work hours, will help increase performance. Schedule different things by time blocks (not hourly). And maintain that regularly to make it into a routine.

Whether you are a morning person or a night owl, plan the day or the whole week to avoid burn-out, although there are jobs that require fixed work hours(like customer support). This being the number one trick every productive person uses to keep themselves on top of everything.

Workspace matters

Dedicate a place/room in your house to be your workspace, rather than settling on areas that represent leisure time such as the couch, otherwise it’ll be hard to do anything meaningful work-wise. Use that workspace only for work and nothing else. The idea is to trick the brain to transition to work mode.

If you feel isolated and lazy at home, another option is to work either in a co-working space, a coffee shop, or a public lounge that has Wi-Fi. Although right now, we highly recommend not going out at all to keep yourself and others safe.

A workspace is mostly made up of both ergonomic furniture and software tools that help you work from home effectively.

Office furniture

Invest in a standing desk and an ergonomic chair, other equipments like an extra monitor apart from your laptop, a laptop stand, wireless mouse and keyboard to create your workspace . And to get in the “zone” make sure to get a good pair of noise cancelling headphones. Take inspiration of a well-setup desk from one of our interviews in How I Work Remotely series.

Software Tools

Feeling connected to your team is essential, in the long run to avoid isolation and depression. Also, the right stack of online tools that fit your work style makes a big difference in your productivity. Tools such as Zoom and Webex for video meetings, Slack for company-wide messaging, Trello or Asana for project management etc. removes this distance barrier between team members and keeps them organised.

Switch to work apparel

Constantly feeling unproductive and always end up procrastinating while working from home, try dressing up. Wearing work apparel similar to the way you would if you were commuting to office will trick your brain into thinking you’re actually at office.

This tonal shift in mindset will cause you to get to your peak performance quickly. Mindset is everything. Apart from the psychological effect, this would also keep you prepared for any impromptu video meetings during the day.

Dressing up doesn’t mean wearing something particularly fancy; a separation between your bedclothes (comfortable clothes) and work clothes is acceptable enough to get you into the right mindset. Once you’re in the work loop, change into comfy PJs, and continue working. In all, wear away all the laziness.

Brush Up Your Communication Skills

In a remote company, all the employees are distributed across the globe. Timezone comes between the flow of communication. It’s unlike anything you’ve seen in a traditional office setup. You can’t just walk to someone’s desk and prose a question. You’d have to get a hold of them via Slack or even worse, email.

Communication can be a little difficult, if not approached correctly from the get-go. It is crucial to articulate your points clearly with your team in a work from home setup and thus, it is necessary to master the art of async communication.

We ran a survey on Twitter and found: People want to communicate with their colleagues and want to have a chat just for sake of having one. About ~20% people only rely on Slack for communication.

Setting clear communication expectations

It’s easy to disregard 1:1’s with your manager as just another meeting, but it can be one of the most important one for your career to understand about your: goals, upcoming projects, aspirations, daily tasks, OKRs/KPIs, etc.

Communicating well with teammates often mean: expressing your concerns, suggestions on the upcoming task, collaboration on some task, etc.

Be ready to switch gears as each situation commands different approach. Convey what you mean clearly and concisely, either via instant messaging, video calls, or email.

Be respectful and create a separation

Async communication is the key to remote work. Over the top communication is also not acceptable, like in cases you can do away with a slack message but instead ended up video calling; there is just no need to jump over video calls for small things.

However, in meetings like 1:1s and team meetings, embrace video calls as a chance to connect with your colleagues. Since there is less in-person social interactions in remote work, these  would help in alleviating feelings of isolation and anxiety.

No Netflix rule

It’s so enticing to binge-watch Netflix the entire day, or surf social media on a breezy Sunday. Despite your strong will power, you’d find yourself sneaking in a tab of YouTube in the background.

Taking fun breaks is essential, but watching entertainment shows can quickly turn your day into an unproductive mess on a workday.

We took this onto Twitter and the results shocked us. Not only most of the people just browse Instagram, Facebook, etc. but an unusually large percentage of people like to relax and take a power nap.

How to stop the media consumption during work hours?

Our brain craves instant gratifications; it isn’t our fault that we can’t seem to get away from it. Instead of bullying your mind into submission, employ strategies such as putting the phone on a high shelf, leaving your personal laptop while being on the work laptop, physically removing yourself from situations, etc.

Avoid any additional family distractions by informing your family about work hours and making sure they respect it. Other distractions such as household chores like laundry, meal preps, etc could also hinder working from home. Planning a daily schedule won’t let your miss out on work as well as on family time.

Do this instead:

Relaxing is never seen as a viable option in the office going cohort. Ever. It’s obvious: you can’t relax during work hours! You’d either hang out at the Watercooler for a little chit-chat or play a game of Ping-Pong. But ~37% people on our survey confirm that relaxing, or taking a nap during the work hour is alright. Just do it gracefully and reasonably.

Exercise regularly and eat healthy meals

Working from home doesn’t mean compromising one’s physical health. Our survey showed that only 30% of people strive to remain fit and eat healthy while telecommuting. It’s worrisome.

Staying healthy is not rocket science. Add a slot for exercise, be it Yoga, Weightlifting, or Cardio, and just do it. Meditating before bedtime is also advisable. Sitting for long periods of time is the new smoking. Doctors recommend taking breaks frequently and going for a walk. Moreover, we listed our best picks for a standing desk, prefer it to avoid sitting at all.

On top of this, the habit of continuously snacking is leading to weight gain among telecommuters, since kitchen and refrigerator are in close proximity. Have healthy meal preps done a day before to reduce the chances of unhealthily snacking or overeating. Make sure to schedule a time for regular exercise, have healthy meals and snacks, and remember to drink lots of water.

Get some sunlight

Staying focused during work hours is crucial,  but getting too involved might actually do the opposite. Working for prolonged hours can decrease your productivity and hurt your posture.

Rather than just surfing the net, use these breaks to get away from your desk. Incorporate small spurts as a time to stretch in your daily routine. Plan scheduled short breaks to boost productivity and creativity levels, such as reading books or listening to podcasts. Treat breaks as incentives, this will get your work done faster since you have a reward to look forward to.

Add social interaction to avoid feeling depressed, isolated, and gloomy from staying inside all day. Go out to get some sunlight and walk with your dog and interact with people. Connect with your colleagues for fun meetings, play with your kids, and have peaceful family time.

During these unfortunate times, though, we recommend not stepping out of the house and spending time with your family indoors. You can still open some windows to let sunlight in and spend unusual time in your patio or backyard as a break from work.

The benefits of working from home for employees go beyond avoiding the commute and feeling relaxed. During this time, it has become more of a necessity than a choice actually to stay at home and work.

We know it takes more than a wifi connection and a home office to work from home effectively. Start applying these tips and tricks to streamline your schedule and increase your productivity.